Municipal Clerk  What They Do

Just the Facts


Drafts agendas and bylaws for town or city council; records minutes of council meetings; answers official correspondence; keeps fiscal records and accounts; and prepares reports on civic needs.

This career is part of the Government and Public Administration cluster Public Management and Administration pathway.


A person in this career:

  • Records and edits the minutes of meetings and distributes to appropriate officials or staff members.
  • Issues public notification of all official activities or meetings.
  • Records and maintains all vital and fiscal records and accounts.
  • Prepares meeting agendas or packets of related information.
  • Prepares ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
  • Plans and directs the maintenance, filing, safekeeping, and computerization of all municipal documents.
  • Maintains and updates documents, such as municipal codes or city charters.
  • Performs budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
  • Performs general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
  • Responds to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.

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Municipal Clerks

Working Conditions and Physical Demands

People who do this job report that:

  • You would sit most of the time. There's some walking and standing. You may have to lift and carry things like books, papers or tools weighing 10 lbs. or less.
  • Work in this occupation involves using your hands to hold, control, and feel objects more than one-third of the time
  • Work in this occupation requires being inside most of the time
  • Work in this occupation involves making repetitive motions more than one-third of the time
  • Work in this occupation involves sitting more than one-third of the time

Working in this career involves (physical activities):

  • Seeing clearly up close
  • Speaking clearly enough to be able to be understood by others
  • Identifying and understanding the speech of another person

Work Hours and Travel

  • Regular working hours and limited travel

Specialty and Similar Careers

Careers that are more detailed or close to this career:

  • Register of Deeds -- Recordation of documents concerning land transfers and other miscellaneous instruments of record.