Meetings and Convention Planner  What They Do

Just the Facts


Coordinates activities of staff and convention personnel to make arrangements for group meetings and conventions.

This career is part of the Business, Management and Administration cluster Operations Management pathway.


A person in this career:

  • Monitors event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
  • Confers with staff at a chosen event site to coordinate details.
  • Inspects event facilities to ensure that they conform to customer requirements.
  • Coordinates services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
  • Consults with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
  • Meets with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
  • Reviews event bills for accuracy, and approve payment.
  • Evaluates and selects providers of services according to customer requirements.
  • Arranges the availability of audio-visual equipment, transportation, displays, and other event needs.
  • Plans and develops programs, agendas, budgets, and services according to customer requirements.

Insider Info

Dig into the details and check out what people in this job have to say about their work.



Related Careers


Working Conditions and Physical Demands

People who do this job report that:

  • You would often handle loads up to 10 lbs., sometimes up to 20 lbs. You might do a lot of walking or standing, or you might sit but use your arms and legs to control machines, equipment or tools.
  • Work in this occupation requires being inside most of the time
  • Sound and noise levels are loud and distracting
  • Work in this occupation involves sitting more than one-third of the time

Working in this career involves (physical activities):

  • Seeing clearly at a distance
  • Seeing clearly up close
  • Speaking clearly enough to be able to be understood by others
  • Identifying and understanding the speech of another person

Work Hours and Travel

  • Overtime work
  • Weekend work

Specialty and Similar Careers

Careers that are more detailed or close to this career:

  • Catering Manager -- Responsible for assisting in the planning of events for clients from providing the food to finding other services providers, such as disc jockeys, limousine companies, photographers, videographers and wedding planners.
  • Corporate Event Planner -- Manages all arrangements for various types of corporate events such as grand openings, recognition ceremonies, new product launch events, anniversary celebrations, annual conferences, quarterly board meetings, customer appreciation days or shareholders me
  • Wedding Planner -- Responsible for organizing, coordinating and helping couples deliver successful wedding events.
  • Catering and Convention Services Sales Manager --
  • Conference Service Coordinator --